Office Assistant Jobs in Malta with Visa Sponsorship with Full Time 2026 Opportunity offers a monthly salary of EUR 2,300, requires minimum 1 year experience, and is a physical on site role in Malta with visa sponsorship available.
Stepping into an office assistant role in Malta can open doors to both stability and international exposure. In 2026, demand for organized and reliable administrative support continues to grow across corporate offices, logistics firms, schools, and government departments. For many international applicants, this opportunity is not just about employment. It is about building a future in a welcoming European country known for its balanced lifestyle and safe work environment.
Job Details:
| Job Country | Malta |
| Job title | Office Assistant Jobs in Malta with Visa Sponsorship |
| Job Type | Full Time |
| Minimum Experience | 1 Year |
| Minimum Education | Not Necessary |
| Visa Sponsorship | Yes Available |
| Salary Expectations | EUR 2,300 per month |
What Are Office Assistants and What Is Their Job?
Office attendants serve as the administrative support for organizational routines, assisting in the coordination of daily organizational activities, communication organization, and daily duties. They are employed in a variety of environments, including corporate offices, law firms, government departments, logistics firms, learning institutions, and customer service centers.
Their service offers them a reliable inter-team communication system, systematized documentation, and an effective workflow. Office assistants in Malta are granted privileges, including access to local provisions, social provisions, and lawful employment opportunities, through visa sponsorship. The positions were suitable for individuals who were prepared to contribute to office operations, possessed organizational skills, and had a limited understanding of computers.
Job Roles and Duties:
The responsibilities of an office assistant are contingent upon the industry and employer, and they typically encompass the following:
- Managing Incoming Communication: Responding to correspondence, phone calls, and inquiries, and directing them to the appropriate departments.
- Documentation and Filing: The organization of digital and physical records, database updates, and file storage.
- Scheduling and Coordination: Coordinating the calendars, meetings, and appointments of administrators and teams.
- Customer Service: Greeting visitors, providing assistance to clients, and providing information about products or services.
- Simple Data Reading: The process of adding data to spreadsheets, incorporating data into internal systems, and ensuring the accuracy of data.
- Office Supplies Management: The coordination of office supplies supply, inventory monitoring, and supply order allocation.
- Team Member Support: Offering administrative assistance, correspondence, and reporting to team members.
- Invoice and Payment Assistance: The execution of basic financial documentation, including the monitoring of invoices or receipts (as required).
- Logistics and correspondence Handling: Coordinating courier services, delivering outgoing packages, and managing correspondence.
- Office Etiquette Preservation: This is to guarantee that office spaces are professional, organized, and welcoming.
Requirements of Office Assistant Jobs in Malta:
The applicant typically must possess the following in order to be eligible to work as a visa-subsidized worker in the workplaces of an assistant in Malta:
- A passport that is both genuine and sufficient.
- Basic English speaking and writing abilities.
- Social and organizational abilities that are advantageous.
- Basic computer skills (Google Workspace/MS Office)
- No criminal history
- Workplace medical fitness
- An employment offer from a licensed employer in Malta who is prepared to sponsor the visa.
- The likelihood of obtaining a visa and a position is increased by satisfying these requirements.
Required Documents for Office Assistant Jobs in Malta:
Foreign applicants are required to prepare the following in order to apply for the position and obtain a visa:
- A valid passport and duplicates of all documents.
- Passport-sized photographs
- CV/resume that has been revised in accordance with the office administration.
- University diplomas (high school or college education)
- Work experience certificates (if applicable).
- Employment contracts or job offer letters were executed by Maltese employers.
- Police clearance certificate.
- Certificate of medical fitness.
- Evidence of English language proficiency (if applicable)
- The work visa application documents for Malta that were completed.
- The timely processing of documents and the prevention of potential visa delays or rejections are facilitated by the provision of accurate documentation.
Check Also: Cleaner Jobs in Malta with Visa Sponsorship
How to Apply for Office Assistant Jobs in Malta with Visa Sponsorship?
To secure the position, adhere to the procedures outlined below:
Step 1: Search Office assistant and Licensed Employers
Begin by identifying companies in Malta that are legally authorized to sponsor foreign laborers. Identify employment opportunities through approved agencies that specialize in international job offerings, official company websites, or job forums.
Step 2: Get yourself all fixed up
Gather all necessary documentation, including a passport, curriculum vitae, certificates, and references. Ensure that any documents that are not in English are translated as needed.
Step 3: Submit Applications
Development of applicants applies to office assistant jobs by sending resumes and cover letters directly to the employers or through certified agencies. Make it clear that you want to be sponsored by the visa.
Step 4: Take Interview or Assessment
Employers may conduct interviews with you either in person or virtually to evaluate your organizational abilities, communication skills, and readiness to work in an office setting. Be punctual, professional, and prepared to share your experience.
Step 5: Accept Job Offer and Contract
Upon your success, you will receive a formal job offer or employment contract that specifies your job responsibilities, salary, working hours, benefits, and visa sponsorship terms. Be sure to review the offer thoroughly and provide your signature in writing.
Step 6: Employer lodges Visa Sponsorship
The employer will submit your sponsorship application to the Maltese immigration authorities on your behalf once it has been approved. This demonstrates that it is their responsibility to legally employ and sponsor you.
Step 7: Filing Work Visa Application
After the approval of sponsorship, you will present your Malta work visa application in the concerned embassy or consulate of Maltese in your country of residence with all commendations.
Step 8: Medical and Police Check-ups
As requested by the immigration office, submit updated police clearance certificates and complete any remaining medical tests.
Step 9: Visa Authorization and Travel Plans
Upon the approval of your visa, you will be issued legal documents that grant you entry into Malta. Ensure that you have a rendezvous with your employer by booking a ticket.
Step 10: Arrival and Begin Work
Travel to Malta and complete any necessary local registrations (e.g., tax number, bank account). Subsequently, commence employment as an office assistant in a region that you have sponsored.
Salary Expectations:
The monthly salaries of office assistant positions in Malta with visa sponsorship typically range from EUR1,700 to EUR2,300, depending on the industry, size of the employer, and the individual’s level of experience. The salaries of office assistants at the entry level are typically at the lower end of this scale. In contrast, applicants who possess language proficiency, bookkeeping, CRM software, or other skills (such as CRM software or previous administrative experience) may receive higher payments in the range of EUR2,300 per month.
Advantages of Office Assistant Jobs in Malta:
Legal Work Permit and Residence
You receive an official Maltese work permit and residence status through employer sponsorship. This gives you legal protection, stability, and peace of mind while living and working in Europe.
Stable Monthly Income
With salaries reaching up to EUR 2,300 per month, you gain predictable earnings. This stability helps you plan savings, support family, and manage living expenses comfortably.
Access to Healthcare and Social Security
Sponsored employees are enrolled in Malta’s healthcare and social security systems. This ensures medical support and financial protection when you need it most.
Paid Annual Leave
Employees are entitled to paid vacation days each year. This allows you to rest, recharge, and maintain a healthy work life balance.
Overtime Earning Opportunities
Many employers offer paid overtime during busy periods. This gives you the chance to increase your monthly income when extra work is available.
Professional Skill Development
Working in an organized office environment strengthens your communication, administrative, and technical skills. Over time, this experience can open doors to higher level roles.
Multicultural Work Environment
Malta’s diverse workforce allows you to collaborate with professionals from different countries. This builds global exposure and improves interpersonal skills.
Safe and Regulated Workplace
Malta follows strict labor regulations that protect workers’ rights. You benefit from fair treatment, structured contracts, and controlled working conditions.
Career Growth Opportunities
With consistent performance, office assistants can move into senior administrative or supervisory roles. Long term contracts often lead to promotions within the company.
Relocation and Onboarding Support
Many employers assist with initial paperwork, orientation, and settling in. This support helps you adjust smoothly to your new job and life in Malta.
Common Causes of Visa Rejection:
The most prevalent grounds for the denial of work visas for office assistant positions are as follows:
- Application forms that are incomplete or inadequately completed.
- Insufficient passport quality or a passport that has been tampered with.
- Failure to provide an updated medical fitness certificate.
- Lack of police clearance certificate.
- Foreign laborers are not sponsored by employers.
- Items such as applications that contain inaccurate or misleading information.
- The position did not meet the criteria for qualified employment.
- The salary falls below the minimum category necessary to obtain a visa.
- Immigration violations or fraud that occurred in the past.
- Inconsistent data between the visa application and the contract.
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Conclusion:
Office Assistant Jobs in Malta with Visa Sponsorship in 2026 offer stable full time employment with salaries reaching EUR 2,300 per month and strong career security. With simple requirements, structured application steps, and legal sponsorship, this opportunity makes working in Europe realistic and achievable. For organized and motivated candidates, it is more than a job. It is a practical pathway toward growth, stability, and a fresh start in Malta.
Frequently Asked Questions:
How long does the Malta work visa process take?
Processing times vary depending on document accuracy and employer approval. In most cases, it may take several weeks after sponsorship approval and submission of required documents.
Can I extend my contract after the first year?
Yes, many employers offer contract renewals based on performance and company needs. Strong work ethic and reliability increase your chances of long term employment.
Is knowledge of the Maltese language required?
Basic English is usually sufficient for office assistant roles. While learning Maltese can be helpful for integration, it is not a strict requirement for most positions.
